About the Electronic Theses Archive

How to submit your thesis

About the etheses archive

Frequently asked questions

How to submit your thesis

Submit eThesesConsult with your advisor about your interest in submitting to the electronic archive, especially if your thesis contains research ongoing at Reed.

  1. Save the final version of your thesis as a PDF.
  2. Save any accompanying materials as a zip file.
  3. Gather information about your thesis including; title, abstract, graduation date, and subject keywords.
  4. Determine your terms of access and copyright clearance statement.
  5. Click the submit button and you're on your way!
Additional info can be found in the FAQ section.

About the Reed Senior Thesis Archive

The electronic theses archive is accessible through Reed Digital Collections. The archive is the result of a proposal brought to the Library Board in 2007 by the Reed Students for Free Culture. Electronic theses and dissertations are increasingly common at colleges and universities around the world and are a valuable resource for students and researchers.

Visitors of the digital archive can browse the theses, search by abstract, keywords, and full text, as well as download a PDF, promoting greater access to the theses. Accompanying materials can also be linked to the electronic files, allowing for access to lab results, audio or video segments, digital images, or other relevant files. Access to the Reed etheses archive currently is restricted to the Reed community. Students can opt to make their theses viewable by the general public if we offer that option in the future.



Frequently Asked Questions

Do I have to add my thesis to the archive?

Adding your thesis to the electronic archive is completely voluntary. Submissions do not replace your printed, bound thesis. If you are unsure about submitting, ask your advisor.

When can I upload my thesis?

Submit your thesis after you’ve completed your orals, made last corrections, and sent your thesis for printing. The version should be identical to your final, printed thesis. You may submit your completed thesis at any time, even after you graduate. Alums can submit anytime.

How do I save my document as a PDF?

Instructions for Mac and Windows are available here. Additional help with Windows PDFCreator is available here.

What are accompanying materials and how do I submit them?

You can submit supplemental files such as digital images, audio, data, and video files in addition to your thesis. They should be compressed into a separate, single zip file. You will need to create a zip file even if you are just submitting one single accompanying file.

Mac OS X: Highlight the file(s) you wish to zip, go to the File menu (or right-click) and select the option to “Compress” items. The zip file “Archive.zip” will appear in the same directory as the files you selected to compress.

Windows XP: Highlight the file(s) you wish to zip, right-click and select "Send to compressed folder". The zip file will appear in the same directory as the files you selected to compress

What's a copyright clearance statement?

If your thesis incorporates copyrighted material, (images, photographs, figures, data, illustrations, etc. not created by you), you’ll need to confirm that you have sought permission or are claiming fair use. For more information consult the Copyright Help for Theses guide or contact a reference librarian for help.

What are the terms of access for the eTheses archive?

You’ll be asked to choose the terms of access when you submit your thesis. At present, access to the etheses is limited to current Reed students, faculty, staff, and alumni or from computers on campus. The online archive may eventually become a public collection but we will not include your thesis unless you have given us permission to do so. Public access allow you easy access to your thesis after you have graduated and will allow researchers from beyond the Reed community to benefit from the excellent research being done here at Reed.

The Archive is asking me to log in, what do I do?

Use the same log-in as other Reed sites such as email or IRIS. Contact CIS if you have questions or need help. 

I submitted my thesis, but I don't see it in Reed Digital Collections.

It is normal to not be able to view your thesis immediately in Reed Digital Collections. The library will load the theses as quickly as possible, but there will typically be some lag time between submission and access.

I made a revision to my thesis after I contributed it to the archive, can I resubmit it?

You may resubmit your thesis, or make changes to the data you entered about your thesis, for 14 days after the date on which you uploaded your thesis to the archive.  If you have any problems doing so, please contact us at etheses@lists.reed.edu and we'll help you with your revised submission. If you wish to change the terms of access for your theses (e.g. from Reed-access-only to pubic, or vice versa), email us and we will change your thesis status.

I'm an alum, can I contribute my thesis to the archive?

As long as you have a PDF of your thesis, you are welcome to contribute to the archive! If you graduated in 1992 or later, you may submit your thesis online by clicking on the "Submit Your Thesis" link above. If you graduated prior to 1992, please email a PDF copy of your thesis to etheses@lists.reed.edu. Upon receiving your thesis we will send you some brief questions to answer in order to help us catalog your thesis in the archive.

Is my thesis full text searchable?

Yes! Some longer theses may not be 100% full text searchable, but a majority of the document will be indexed.

I have another question but don't see the answer here.

Contact Angie Beiriger, Digital Assets Librarian. Or email us at etheses@lists.reed.edu.

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